Standing Rules

GENERAL

All OHC members shall conduct themselves in a manner to best represent the goals of the Ohio Horseman's Council, Inc.

MEMBERSHIP DUES (Bylaws: Article VlII SectionB)

Annual dues are: Regular: $15.00

Family: $22.50

Senior Citizen: $ 8.75

Youth: $12.00

Associate: $25.00

DUTIES OF OFFICERS (By-Laws: Article V)

President

1. Shall preside over all meetings of the General Membership and Executive Council

Shall be an ex-officio member of all standing and special committees, except

Nominating and Grievance.

2. Shall perform other duties as usually pertain to the office or may be assigned by the Executive Council.

Vice President,

1. Shall, in the absence of the President, preside at all meetings.

2. Shall perform other duties ,as usually pertain to the office or as may be assigned by the President or the Executive Council.

Treasurer

1. Shall disburse normal funds on the order of the Executive council. Shall pay annual special bills upon the approval of the Executive Council.

2. Shall sign all checks, maintain proper books and accounts which shall be open to inspection by the President, Executive Council and any auditors as authorized by the President or Executive Council.

3. Shall present a Treasurer's report at each meeting, and at other such times as the President or Executive Council shall require.

4. Shall assist the President in financial matters concerning individual County Chapters and Standing Comittees.

5. Shall publish in advance in an official OHC publication the deadline date of January 10th of the current year as being the final date for reimbursement of all authorized expenditures during the preceding year; reimbursement requests presented after January 10th shall not be considered.

6. Shall present a typed, comprehensive Treasurer's Income and Expense Report (year to date) for the fiscal year (January 1-December 31) at the February and November meetings

a) Each State Officer and Committee Chair must submit a proposed Income and Expense Budget for the following year, by November 1 of the Current Year, to the State Treasurer. The budget will be the responsibility of the retiring/outgoing treasurer. The annual audit shall be completed by January 31.

b) The State Budget shall be presented to the Executive Council at the November meeting for final approval.

7. Shall obtain, at the expense of OHC, a position security bond in the amount of 150% of the previous year's maximum treasury balance expressed to the next $1,000

8. Shall oversee the professional preparation of the OHC taxes for submission to the IRS.

Recording Secretary

1. Shall record the minutes of all General Membership, Executive Council and special meetings.

2. Shall record the authorization of all bills approved for payment and pass them on to the Treasurer .

3. Shall notify officers, committee chairmen, lifetime and associate groups, of their election or appointment and furnish committees with whatever documents are required for the performance of their duties.

4. Shall maintain record books in which the Bylaws, Standing Rules, Special Rules, minutes and committee reports are entered, with any documents properly recorded, and to have the current record books on hand at every meeting.

Corresponding Secretary

1. Shall be appointed by the President.

2. Shall send out, through an OHC publication, a notice of each meeting at least one(1) month in advance of said meeting. Such notice shall include date, time and place of meeting and will also list all matters known to be due for consideration at this meeting.

3. Shall conduct the general correspondence of OHC as directed by the President or the Executive Council.

Board of Directors

1. Shall audit the Treasurer's books and perform any special audits that the Executive Council might direct.

2. Shall perform such other duties as might be assigned by the President or Executive Council.

3. Shall determine the date, time and location of the General Membership meetings.

Elections/Nominations for Officers

1. All nominees should be a member in good standing for at least two years prior to the election.

2. At the State level, the nominee should have served as a County officer or delegate or have been a member on a State Committee,

A. STANDING COMMITTEES:

Each Standing Committee must annually submit a report to the OHC State Recording Secretary at least 2 weeks prior to the November General Membership Meeting. This report will describe the activities and accomplishments of the committee and list the members of the committee.

By-Laws:

1. Shall consist of a Chairman and at least two(2) other members.

2.Shall have referred to it all proposed amendments to the OHC by-laws.

3. Shall submit recommendations on proposed amendments to the Executive Council before action is taken by the General Membership.

4. Shall also assist in interpreting the spirit of the by-laws and in securing the proper observance of all obligations, standards and practice arising thereunder.

5. The chairman of this committee shall be a member of the Grievance Committee.

Equine competition committee:

1. Shall consist of a Chairman and at least two (2) other members.

2, Shall be responsible for the sanctioning, rules and guidelines, and keep records of all OHC Field Trial activities.

3. Shall be responsible for the sanctioning, rules and guidelines, and keep records of all OHC Horse Show activities.

4. Shall be responsible for the sanctioning, rules and guidelines, and keep records of all OHC Working Trail Horse activities.

5. Shall make available copies and guidelines to County Presidents, upon request, by April. 1.

Grievance:

Shall consist of a Chairman, the By-laws Chairman, and at least one (1) other member to be appointed at the discretion of the Chairman.

Insurance:

1. Shall consist of a Chairman and any number of committee members

as deemed necessary by the chairman.

2. Shall review all applications for Special Event Coverage and make a determination as to whether coverage may be afforded. Chairman has

the right to accept or reject coverage based on eligibility. If in question, chairman shall defer to the agent or company.

3. Shall verify that appropriate fees have been paid with all funds received forwarded to the State Treasurer. Accurate records shall be kept of all transactions including correspondence, requests and special events.

4. Shall set forth in accordance with the insuring company and the general membership, the rules and regulations governing coverage and the securing thereof.

5. Shall publish the procedure for securing insurance coverage in the State OHC publications.

Membership:

1. Shall consist of a Chairman and assistants as deemed necessary .

2. Shall maintain a permanent and accurate record of all current members.

3. Shall be authorized to verify membership to committee chairmen,Executive Council and Board of Directors.

Merit Awards:

1. Shall consist of a Chairman and at least two (2) other members.

2. Shall be empowered to award such merit awards as deemed suitable and deserving.

3. Shall publish in an OHC publication, the requirements for merit award nominations.

Communication:

1. Shall consist of a Chairman and any number of committee members as deemed necessary by the chairman.

2. Shall be responsible for the publishing and mailing of the Quarterly OHC Newsletter, which shall serve as the official communication between OHC and it's members.

3. Shall be responsible for formatting, on a monthly basis, any reports, County Chapter news, or articles for publication in the Corral.

4. Shall be responsible for maintaining and updating the OHC Web Site as needed.

5. Shall publish the deadline dates for each publication and in what format the information should be forwarded.

Public Relations/Special Events:

1. Shall consist of a chairman and at least two (2) other members.

2. Shall promote OHC at functions and within the public new media.

3. Shall coordinate and publish the slate of State Rides.

Trail:

1. Shall consist of a Chairman and at least one (1) representative from each region.

2. Shall be responsible for the promotion and development of trails for horses in all areas of the State of Ohio; and shall be responsible for working with the necessary agents to this effect.

3. Shall maintain records of trail mileage reports and publish yearly totals.

4. Shall coordinate trail improvement efforts with other trail user groups in the State of Ohio.

Youth Program:

1. Shall consist of a Chairman and at least two (2) other members

2. Shall be responsible for youth program as deemed necessary.

3. Shall make available copies of rules and guidelines to County Presidents, upon request, by April 1.

B. SPECIAL COMMITEES:

Special Committees are appointed by the State President for a limited duration.

Special Committees are responsible direct1y to the State President. These committees follow the same guidelines for committee reports, except that they submit their report to the State President.

MEETINGS:

1. Meeting locations shall be announced at the November General Membership meeting for the February Executive Council Meeting and at the February Executive Council meeting for the November General Membership meeting.

2. These meetings will also be published in an OHC publication.

3. All meetings shall be conducted under the OHC Convention Rules.